Date : 16/09/23
Job : Billing, Office staff
Sex : Male
Place : Fathima and sons(stationary wholesale), chelari
Salary : as per experience
Time: 6.30 am to 6.30 pm
Qualifications
Computer knowlege
Contact number: 9544069331
Job Title: Office Staff
Job Description:
Office Staff, also known as Administrative Assistants or Office Clerks, play an integral role in supporting the daily operations of an office or organization. They perform a wide range of administrative tasks to maintain efficiency and ensure the smooth functioning of the workplace.
Key Responsibilities:
- General Administrative Support:
- Assist with various administrative tasks, such as data entry, filing, photocopying, and document organization.
- Answer phone calls, respond to inquiries, and direct calls to the appropriate individuals.
- Email and Correspondence:
- Manage and respond to emails and written correspondence.
- Draft and proofread letters, memos, and other documents.
- Scheduling and Calendar Management:
- Schedule appointments, meetings, and conferences.
- Maintain and update office calendars and schedules.
- Customer Service:
- Greet visitors and provide assistance or information as needed.
- Handle inquiries from clients, customers, or the public in a professional and courteous manner.
- Data Entry and Record-Keeping:
- Input data into computer systems, spreadsheets, or databases.
- Maintain organized records and files.
- Office Equipment and Supplies:
- Manage and maintain office equipment (e.g., printers, photocopiers) and order office supplies as needed.
- Ensure a well-stocked and organized office environment.
- Travel Arrangements:
- Assist in booking travel arrangements for employees, including flights, accommodations, and transportation.
- Meeting and Event Coordination:
- Plan and coordinate office meetings, events, or conferences.
- Arrange for necessary resources and logistics.
- Document Management:
- Organize, store, and retrieve documents and records, ensuring data security and confidentiality.
- Billing and Invoicing:
- Prepare and process invoices and bills, track payments, and maintain financial records.
- Assist with basic accounting tasks.
Qualifications:
- High school diploma or equivalent; additional training or coursework in office administration can be advantageous.
- Proficiency in office software (e.g., Microsoft Office suite).
- Effective communication and interpersonal skills.
- Attention to detail and accuracy in completing tasks.
- Organizational and time management skills.
- Ability to multitask and prioritize assignments effectively.
Working Conditions:
- Office Staff work in office environments, providing support to various departments or individuals.
- The role involves frequent use of office equipment and technology.
- Working hours are typically standard office hours, but flexibility may be required for specific tasks or projects.
Challenges:
- Managing a wide range of administrative tasks simultaneously.
- Adapting to changing priorities and urgent requests.
- Maintaining confidentiality and discretion when handling sensitive information.
- Ensuring accuracy in data entry and record-keeping.
Office Staff are indispensable for the smooth functioning of an office or organization. Their diverse range of administrative tasks ensures that the workplace remains organized and efficient, allowing other team members to focus on their core responsibilities.